Applying for jobs through email

19/06/2024 20mins
Ramesh Ch


If you are aspiring to be part of a firm and are planning to send your CV/resume over email to the hr or person in charge of recruitment, then this post is for you.
I receive a lot of applications from engineering graduates who want to be a part of Focaloid. I observed a similar set of mistakes in most of the email applications.

1. The “My Resume” syndrome – Most of the mails have subjects like “My Resume” or “Resume_Name” or “Resume…”. These mails put the onus on the recruiter to find out what the mail is regarding. Good firms get a lot of good applications. So they have plenty to choose from. Hence make the subject self explanatory. You can use subjects like – “Application for Theoretical Physicist” or “Profile for Superhero”

2. Naming the file – In most cases, the CV/Resume is attached in the email. The file is named “New Microsoft Office Word Document” or “MyResume_Latest”. If the recruiter decides to have a detailed look at your resume and downloads it to his PC, he is going to have a difficult time finding the file. If he decides to shortlist your CV and put all the shortlisted files in a folder, how will he know it is your file?? Hence take the additional effort to rename your CV document – Your full name or your name along with your college name should be sufficient – SheldonCooper_CV.pdf or HowardWolowitz_MIT

3. Should I send him a pdf or word doc ? – I guess many candidates experience this trauma – hence they send both the files. Send only a pdf file – It is easy to load. A word document can cause problems – it can be accidentally edited, also it might appear distorted when viewed on in google docs.

4. Whom do I address in the mail ? – If you now the name of the person, then use it. In other cases, a simple Hi or Sir/Ma’am should work. Try to know about the culture of the organization. If you are applying to Google, “Hi” should do. But If you are applying for a government vacancy, Sir/Ma’am would suit better.

5. Do I need to write anything in the mail ? – YES! You need to make the recruiter do as little as possible to know about you. Introduce yourself, mention the position you are applying for. Give a summary about your skill sets. Hang in those carrot pieces which will make him open the attachment. Also talk about why you love the job. Lastly thank him and enquire about what will happen next. Mention your contact details in the signature – so that he can see that without having to search in the attachment.

6. What do I include in the CV/Resume – Customize your CV/Resume to suit the job you are aspiring for. Highlight and stress the points which are more needed for the job. For example – If you are applying as a UI designer to a mobile app firm focus on mobile UI’s you have developed and to a web development firm send a portfolio which focuses on the web designs you have done.

Your email is probably the first conversation between you and the recruiter – First impressions last long – So make sure you make a good one!

All the best for job hunting!


Join Our
Mailing List


    Featured Post

    How can we help you?

    Get in touch with us to schedule a consultation.